From this Page :

BLOCK MANAGEMENT SYSTEM

 Overview

The Block Management System is designed to assist an agent manage residential blocks 
containing leasehold properties.  It assists with the collection of Ground Rents and with the 
administration of the Service Charge.

The system holds information on the block including relevant details of the Freeholder and
all Leases and Lease Holders.  A number of checklists can be generated to assist with the
management of the block. 

Ground Rent and Service Charge dates and amounts can be entered. Service Charge 
estimates can be created and individual items can be apportioned in varying amounts to
each lease holder. Demands to Lease Holders are generated automatically and all payments
in and out can be entered and monitored. Separate bank accounts can be used for each block.

 The Data can be considered in two sections: General Data and Accounting Data.

              Accounting Data

                            Block Details include address, ground rent & service charge terms 
                            and estimates 

                            Freeholder Details include name, address, telephone

                         Lease Holder Details include name, address, telephone, ground rent & 
    service charge apportionment

                            Solicitor Details include name, address, telephone

                            Bank Account details, Bank code, address telephone

Accounting Data

Cash book details include all transactions in or out of the Clients' Account. They include 
receipts of Ground Rents and Service Charges and payments to Freeholders and expenditure
 on the block. Details of Fees to Freeholders and Lease Holders are also included.

Printed Output includes various lists to assist with general management, and also demands,
statements and accounts.

Lists include general lists to assist with the collection of ground rents/ service charges, 
renewal of leases and maintenance of properties.

Accounting Output includes period accounts, demands and statements for each property
and cash book statements for reconciliation with the bank statements.

Data Held 

Block Data

  Lease Holder Data

 Accounting

 Service Charge Estimates 

For each block a list of items to be included in the next service charge may be held. 
This list is used by the system to generate the service charge demands for each lease holder.  

Any item in the service charge may be apportioned in one of a number of different proportions
(splits) between each of the lease holders.  For any lease holder you may assign extra items
to be paid only by that lease holder.   

Service Charge Excess

At any time through the financial year you may compare actual service charge expenditure
with the figures in the estimate.  The system then allows "excess" demands to be generated
to cover the shortfall.

Cash Book Entry  

           The Accounting system allows tracking of all transactions through the Clients' Accounts.
It resembles a manual book keeping system.  Making entries is similar to entering
transactions in a Day Book or Cash Book.

List of Demands                        This report gives a list of all demands issued for a selected
                                                 block for a certain period.  

Payments Outstanding               This report gives a list of all Lease Holders with Payment
         Outstanding.

Detailed Statement                    The Detailed Statement of Service Charge shows all demands
                                                 and payments for the current period.  

Statement of Expenditure

The Statement of Expenditure can be printed at any time.  It will show all expenditure 
in the current period.  

Cash Book Reports

 The Cash Book Reports list all movements of money through a Clients' Account.
  There are two reports, a List of Deposits and a List of Withdrawals.  Both reports are designed
 to be used in parallel with a Bank Statement for reconciliation of period end figures.